Accounting & E-Invoice Suite User Guide

Introduction

This guide will help you set up and operate the Double-Entry Accounting Module in GTG CRM: from enabling the feature, building the Chart of Accounts, configuring revenue recognition, to viewing financial reports and enabling automation.

Requirements: Logged-in GTG CRM account; user with access to the Accounting module (see Permissions section at the end of the article).

Key Features

• Enable/disable Accounting for workspace
• Multi-national Chart of Accounts
• Journal Entries & Posting Rules
• Revenue Recognition Configuration (INVOICE / DELIVERY)
• P&L, Balance Sheet, VAT Declaration reports
• Code-free accounting automation

User Guide

Step 1: Enable Accounting & Select Standard

Go to Settings → Accounting Settings.

1. Enable the Accounting (accounting_enabled) toggle.
2. Select the Accounting Standard (accounting_standard) — e.g., VAS TT200 or TT133.
3. Save.

Step 2: Build Chart of Accounts

There are 3 methods:

Method	When to use
Apply CoA Template	Fastest — select VN or 1 of 11 countries, the system will set up the accounts.
AI-assisted Setup (Generate Accounting Setup)	AI suggests accounts based on your business type & country.
Import Chart of Accounts	You have your own chart of accounts, import it.

You can add/edit individual accounts or Reset to start over.

Step 3: Check Posting Rules

Posting rules define which transactions are recorded in which accounts (e.g., sales revenue → Account 511, cost of goods sold → Account 632).

• Enable/disable each rule using the Active toggle — disabling does not delete the configured entries.
• Each rule automatically generates balanced Debit — Credit journal entries.

Step 4: Configure Revenue Recognition

In Accounting Settings, select the Revenue Recognition Point (revenue_recognition_point):

• INVOICE (default): recognized when the invoice is issued.
• DELIVERY: recognized when goods are delivered / shipped from inventory.

Step 5: Daily Operations — Auto-Generated Entries

After setup, you don't need to manually record entries:

• Completed order → system generates entries for revenue + cost of goods sold.
• Electronic invoice issued → corresponding entry.
• Electronic invoice canceled (S-Invoice/MISA) → automatically reverses the entry.
• Refunds / Returns → entries for refund + reversal of cost of goods sold per item.

You can go to Journal Entries to view, filter, and reconcile all entries.

Step 6: View Financial Reports

Go to the Accounting Reports section:

• Profit & Loss (P&L) — select period → view revenue, cost of goods sold, profit.
• Balance Sheet — assets = liabilities + equity.
• VAT Declaration — pre-aggregated for the tax filing period.

Step 7: Enable Accounting Automation (Optional)

Go to the Accounting Automation section, enable the processes you need (auto-invoice, generate journal entries, revenue recognition, refunds/returns).

• Debit/Credit entries can be edited directly on the "Create Journal Entry" node.
• Enable based on your needs — not required to enable all.

Permissions

Access to the Accounting module is controlled by workspace permissions. Contact your workspace owner/administrator to be granted permission to view reports, create journal entries, or configure accounting settings.

Benefits

• Set up once, operate automatically
• Books always match invoices and orders
• Real-time financial reports, ready for closing & tax filing
• Scalable to multiple countries as needed

Documentation belongs to GTG CRM