Feature Introduction
You are selling, managing inventory, issuing invoices, and handling accounting entries on GTG CRM. But what about calculating employee payroll at the end of the month? It's still a separate Excel file, manually entering every line for social insurance, personal income tax, and then manually transferring numbers to the accounting ledger. And every time the government changes rates or the minimum wage, you worry about the software calculating incorrectly according to the law.
That ends today.
GTG CRM offers a complete Human Resources (HRM) — Payroll module: manage employee profiles, labor contracts, run monthly payroll, and each payroll closing automatically generates balanced journal entries to the general ledger — all within the same system you use for sales and accounting. Payroll is calculated based on a pre-built national dataset (defaulting to Vietnam: Social Insurance/Health Insurance/Unemployment Insurance + progressive Personal Income Tax), and a key new feature: GTG provides legal figures with source citations, and you can view and customize them to fit your specific situation — you control the final figures, not a black box.
Problems Businesses Face
| Old Method | Consequences |
|---|---|
| Calculating payroll on Excel, accounting on a different software | Double or triple data entry, leading to discrepancies between payroll and accounting records |
| Manual calculation of social insurance and personal income tax using formulas | One error in tax bracket calculation can skew the entire payroll, risking issues during tax audits |
| Manually drafting labor contracts in Word | Repetitive drafting for each employee, prone to missing clauses |
| Closing payroll and then manually recording "salary expense" | Forgotten entries or incorrect posting to accounts 334/642 |
| Unaware of the rates/thresholds used by the software, unable to modify them | Changes in regulations or different scenarios require waiting for the provider, lacking autonomy |
| Employee records scattered across multiple locations | No single source of truth for employee information, contracts, and payroll |
GTG CRM consolidates everything into a single data source: employees → contracts → payroll → accounting entries, automated and seamless — no separate HR software, no double data entry.
Highlights
1. Employee Profiles & Labor Contracts in One Place
- Comprehensive employee profiles: full name, title, department, ID card/passport, skills, experience, work history, seniority — and attached documents for each person.
- Labor Contracts (LC): create contracts per employee (contract type, duration, basic salary, allowances). Each employee has one active contract — the system automatically manages this.
- Draft contracts with AI: click "Create with AI" to generate standard LC text (DOCX/PDF), automatically inserting your company's branding; or upload signed documents.
- Annual leave based on seniority, contract renewals/terminations/addendums — manage the full contract lifecycle.
💡 Quickly Import Existing Data: have an employee list on Excel? Use bulk import via CSV to bring all your personnel into the system within minutes.
2. Monthly Payroll — Automatically Compliant with Your Country's Standards
- One-touch payroll processing: the system calculates Gross Salary → Social Insurance/Health Insurance/Unemployment Insurance deductions → Personal Income Tax → Net Salary for each employee.
- Pre-built national datasets: defaults to Vietnam (Social Insurance calculated on full salary, progressive PIT rates, prorated for employees joining/leaving mid-month, year-to-date income accumulation for correct tax calculation). Beyond Vietnam, GTG also provides pre-built payroll datasets for many other countries — simply select the correct country to run payroll.
- Supplementary/off-cycle payments, structured benefits, and bonus decisions → one-time income entries → payslips — all bundled within the same workflow.
- Payslips sent from your own email address — employees receive payslip emails from your company's address, not a generic one.
3. Payroll Calculation Datasets — GTG Provides Defaults with Citations, You Control the Numbers (NEW)
This is a significant change for your peace of mind. Previously, legal figures (social insurance rates, thresholds, tax brackets, caps) were fixed — only the provider could change them. Now, you can view and customize them directly in the Payroll Settings.
- Defaults with citations and effective years: each component displays GTG's default figure along with source references and effective years (e.g., "GTG Default: X% — Source ..., 2026"), so you know where you're starting from.
- Customize to your situation: adjust rates, thresholds, brackets, and caps to match your company's reality; the next payroll run will use your numbers.
- Reset to default anytime: one click to revert to GTG's provided figures.
- All changes are logged: who changed what, from what value to what value — as this data directly impacts actual salaries.
ℹ️ Why This Matters: GTG does not "guarantee" a legal figure on your behalf and leave you to bear the responsibility. GTG provides a transparent, cited, and customizable default — you (or your accountant) are the ones to review, adjust, and control the final figures, just as all professional payroll software operates.
4. Payroll Closing → Automatic General Ledger Posting
When you finalize a payroll run, GTG CRM automatically posts the salary expense journal entry to the General Ledger — using the same accounting automation mechanism that handles invoices and payments.
- Balanced journal entry (Debit salary expense / Credit employee payables 334 + social insurance contributions). PIT withheld is accounted for separately when incurred.
- Accounting rules can be viewed and edited — this workflow is yours to own, not a black box.
- Net pay remains "pending" in account 334 until disbursed — adhering to accounting principles.
- You see the journal entry immediately in the workflow log and in the General Ledger / Journal Entries, exactly like how invoices are accounted for.
5. Salary Scale & Personnel Decisions
- Salary Scale: AI suggests salary levels based on position + regional minimum wage package + standard texts; used as a basis for recruitment and offers.
- Bonus / Disciplinary / Termination Decisions: create decision documents (global default templates + Vietnamese standard templates).
6. Sensitive Access Control — Protecting Payroll Data
Salaries, bank accounts, and tax IDs are sensitive data. GTG CRM distinguishes between "viewing employees" and "viewing salary information":
- Users with only contact viewing rights will not see salary/bank/tax details — these fields are hidden at the server level, not just on the interface.
- Two pre-set permission groups are suggested: HR Manager (full access) and HR Viewer (contacts only).
- Access logging: the system records who viewed salary information — providing an audit trail for business owners.
Benefits for Your Business
| Feature | Real Benefits for You |
|---|---|
| Automated payroll, social insurance, and personal income tax calculation | No more manual calculations, no more tax bracket errors — close payroll in minutes |
| Legal dataset with citations, customizable by you | Peace of mind with legal compliance, control over figures, ability to self-correct when laws change without waiting |
| Datasets for Vietnam and many other countries | Accurate payroll compliance even when expanding to other markets |
| Payroll closing → automatic journal entry | No forgotten salary expense entries, no incorrect accounts |
| One platform for HR, sales, and accounting | Reduced software costs, a single source for reconciliation |
| AI-powered contract drafting | Each labor contract takes seconds, is standardized, and includes branding |
| Sensitive payroll access control + access logs | Salaries are protected appropriately, with an audit trail |
| Bulk employee import from CSV | Transfer all personnel into the system within minutes |
Who is it For?
- SMB Business Owners who want to manage HR and payroll without purchasing separate HR software.
- HR / Administration Departments needing a single place to manage employee profiles, contracts, and payroll.
- Accountants who want salary expenses automatically posted, to the correct accounts, in the correct period — and want to customize rates/thresholds to match reality.
- Businesses operating in multiple countries that need to process payroll correctly according to each location's standards on a single system.
How to Get Started?
The HR module is already available in your workspace. Go to Human Resources → Settings, enable Payroll, select your country's dataset (defaults to Vietnam), review and adjust the legal components to fit your situation, and then add your first employee. See the step-by-step guide to using HR & Payroll, or read why calculating payroll correctly while maintaining control over figures is important.
Free Trial — no credit card required.
