Feature Introduction
At the end of the month, you open your bank statement and start tracing each line: did this amount come from a customer payment for which invoice? Is that one a fee, an internal transfer, or COD money from a platform? Then you open Excel and manually enter everything to match the books with the bank. It takes half a day, is prone to errors, and every time you're asked "where did this money come from?" you break out in a cold sweat.
That ends today. GTG CRM transforms your bank statement into a reconciliation space right within the accounting system you're using: classify each transaction to the correct account, set one-time reusable matching rules for similar lines, view reconciliation tables and reports, and enable the option to automatically post balancing journal entries. Money ⇄ invoices ⇄ ledgers are closed into a loop.
Problems Businesses Face
| Old Method | Consequences |
|---|---|
| Manually tracing bank statements and re-entering into Excel | Wastes hours each month, easy data entry errors, untraceable |
| Unsure which cash flow corresponds to which invoice | Unclear accounts receivable/payable, unidentifiable under- or over-payments |
| Recording accounting entries separately from the bank | Discrepant figures, difficult to explain during tax audits |
| Difficulty in separating COD payments/refunds from platforms/courier services | Uncertainty if the full amount was received, messy COD reconciliation |
GTG CRM consolidates everything into a single data source: each bank transaction is directly linked to an accounting account and (where applicable) to an invoice, automatically generating balancing journal entries.
Key Features
1. Classify Transactions to the Correct Account
For each line on your statement, choose its nature: revenue, fee, internal transfer, cash-bank transfer, COD, etc. The system links the transaction to the correct accounting account (GL account).
- Feature: classify transactions → corresponding accounting accounts.
- Benefit: every dollar in/out has a clear "address" in the books.
2. Reusable Matching Rules — Set Once, Match Automatically
Create rules based on description/partner/amount: similar future transactions will be automatically assigned to the correct category. New rules activate immediately for instant application.
- Feature: reusable matching ruleset.
- Benefit: each subsequent month is easier than the last — repetitive tasks are automated.
3. Rule-Based Matching Suggestions — You Just Need to Approve
Your established rules will automatically suggest classifications for similar transactions — you simply review and approve. The more you use it, the more scenarios your rules cover, and the faster reconciliation becomes. You always have the final say.
- Feature: transaction matching suggestions based on rules (you approve).
- Benefit: quickly process repetitive lines while maintaining full control.
ℹ️ Matching and suggestions with rules are free. Coming soon: an AI assistant to suggest explanations for entirely new transactions.
4. Reconciliation Dashboard + Reports
Get an overview: how much has been matched, how much is outstanding, where are the discrepancies. Export reconciliation reports for record-keeping and explanation.
- Feature: reconciliation dashboard + reports.
- Benefit: see at a glance if your books match the bank.
5. Automatic Balancing Journal Entries (Optional)
Enable the "record to ledger" option: classified transactions / transfers / cash-bank movements / COD automatically generate standard accounting balancing journal entries. Unlinking a transaction will reverse the journal entry.
- Feature: automatically post journal entries from reconciled transactions.
- Benefit: reconciliation and ledger entry are one task, not two — figures are always consistent.
Benefits for Businesses
| Feature | Practical Benefit for You |
|---|---|
| Classification + Matching Rules | Cut hours of manual statement reconciliation each month |
| Rule-Based Matching Suggestions | Quickly process repetitive lines, reduce errors |
| Reconciliation Dashboard + Reports | Close books faster, have records ready for tax audits |
| Automatic Journal Entries | Ledger always matches the bank, no discrepancies |
| COD Reconciliation | Know exactly if you've received all owed merchandise payments |
Who Is It For?
- Accountants / Chief Accountants who need to close books quickly and ensure bank reconciliation.
- Business Owners / Sole Proprietors using the accounting suite in GTG CRM, who want to control cash flow.
- COD Sellers who need to reconcile payments from platforms/courier services.
- Medium-sized Businesses looking to reduce reliance on separate accounting software.
How to Get Started?
Go to the Accounting ▸ Bank Reconciliation section, upload your statement or connect your bank account, and start classifying. Need detailed steps? Read the article User Guide: Bank Reconciliation on GTG CRM, and refer to Double-Entry Accounting within CRM to understand the overall accounting picture.
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