Has your business complied with electronic invoicing regulations?

Has Your Business Complied with Electronic Invoicing Yet?

Enterprises (economic organizations) use electronic invoices when selling goods, providing services, with or without tax authority code depending on the case (Decree 254/2026/NĐ-CP, Article 6 Section 1 Point a and Point b), except cases mentioned in Article 7. Households and individual businesses with annual revenue exceeding 1 billion VND, or selling assets requiring registration of ownership rights or usage rights, must use electronic invoices with tax authority code or electronic invoices generated from cash registers connected to the tax authority's data system (Decree 254/2026/NĐ-CP, Article 6 Section 1 Point d, effective from 01/07/2026; Decree 68/2026/NĐ-CP, Article 8 Section 5, amended by Decree 141/2026/NĐ-CP). Some cases do not require using electronic invoices, for example income from real estate rental, or acting as agent for lottery, insurance, multi-level sales where the enterprise has already withheld tax (Decree 254/2026/NĐ-CP, Article 7). Households and individual businesses with annual revenue of 1 billion VND or less, meeting conditions and having the need, may register to use electronic invoices (Decree 68/2026/NĐ-CP, Article 8 Section 5 Point b, amended by Decree 141/2026/NĐ-CP). For activities of selling goods and providing services directly to consumers (retail, except cars, motorcycles, motorbikes and other motor vehicles; dining; restaurants; hotels and other activities mentioned in the documents), Decree 254/2026/NĐ-CP, Article 6 Section 1 Point c requires using electronic invoices from cash registers. Please ask your accountant whether your case requires using electronic invoices. If you are in the situation:

• Using MISA only for invoicing: Invoicing software in one place, inventory management in another, customer CRM in Excel
• Managing inventory with Excel: One wrong line, loss of millions, inventory check at month-end keeps showing discrepancies
• 3 software for 3 tasks: MISA for invoices, Excel for inventory, notebook for customers, time-consuming, prone to errors
• Multiple warehouses, multiple branches: Don't know which warehouse has stock, which one needs restocking
• Stacking software costs: MISA 1-3 million/year + inventory management tools + separate CRM

Many businesses still use fragmented solutions, invoices in one place, inventory in another, customers in yet another.

GTG CRM - Invoicing + Inventory + CRM + Accounting = 1 Single Software

GTG CRM fully integrates electronic invoicing, multi-branch inventory management, CRM customer management, and now also double-entry accounting by VAS standard - all on 1 platform. No need for separate MISA, no need for separate Excel, no need for separate accounting software for core business operations.

Before using GTG CRM	After using GTG CRM
MISA/EasyInvoice for invoicing	✅ Electronic invoicing built-in
Excel for inventory management, manual inventory checks	✅ Multi-branch inventory management, real-time stock levels
Notebook/phone for customer management	✅ Professional CRM - complete purchase history
Separate accounting software for bookkeeping	✅ Integrated double-entry accounting - ledger, P&L, balance sheet, VAT declaration (VAS)
4 separate software, disconnected data	✅ 1 system: order → warehouse output → invoice → accounting → CRM
No consolidated reports	✅ Revenue reports, inventory, tax, P&L, balance sheet — real-time

Compliance & Management Features

Electronic Invoicing Built-In

GTG CRM has electronic invoicing built-in, fully meeting legal requirements:

• Create invoices from orders: When order is completed → 1 click to create electronic invoice
• Automation: Set up workflow → successful delivery → automatically generate invoice → send email to customer
• Correct tax authority format: Standard invoice template, complete tax code, buyer information, detailed goods information
• Send invoice via email: Automatically send PDF invoice to customer immediately after generation
• Storage & retrieval: All invoices are stored, easy to search by number, date, customer
• Generate tax report: Invoice report by month/quarter — for tax declaration

Multi-Branch Inventory Management - Say Goodbye to Excel

Manage inventory accurately, multiple warehouses at once, in real-time:

• Multiple warehouses: Manage main warehouse, secondary warehouse, partner warehouse - each warehouse has separate inventory
• Warehouse in/out: Create receipt notes, delivery notes, warehouse transfer notes - complete documentation
• Automatic synchronization: When new order arrives → inventory automatically decreases, no manual updates needed
• FIFO cost calculation: System automatically calculates cost price using FIFO method - accurate for financial reports
• Out of stock alert: Inventory below safety threshold → system alerts immediately
• Inventory report: View real-time inventory by warehouse, by product, by time period
• Product code/barcode: Manage SKU and barcode for each product - easy lookup and reconciliation

Product Management - Product Hub

Professional product catalog management for all industries:

• Product catalog: Create and manage thousands of SKUs - name, code, selling price, cost price, image
• Product variants: Size, color, packaging - each variant has separate code and inventory
• Product groups: Classify by category, brand, supplier
• AI support: AI writes product descriptions, creates professional product images

Order Management - Order Hub

Manage orders from multiple sales channels in one place:

• Multi-channel sales: Orders from website, Facebook, Zalo, e-commerce platforms - consolidated into 1 dashboard
• Batch processing: Confirm, pack, create shipping orders for multiple orders at once
• Warehouse integration: Order confirmed → automatically deduct inventory → never oversell
• Invoice integration: Order delivered successfully → automatically generate electronic invoice

Double-Entry Accounting by VAS - Ledger Right in the Platform

GTG CRM provides double-entry accounting following Vietnamese accounting standards VAS - you don't need separate accounting software for core operations:

• Chart of Accounts system: pre-built templates for Vietnam (and many countries), AI setup support, import/export CSV, convert from TT200 to TT99 without changing any entries
• Journal entries & general ledger: each transaction records balanced Debit/Credit; complete journal and ledger
• Accounting period & posting rules: automatically generate journal entries from orders, invoices, returns/refunds
• Flexible revenue recognition: by invoice date (default) or delivery date - configurable by business
• Financial reports: Income Statement (P&L), Balance Sheet, VAT declaration form - view right in the portal
• Account for returns & invoice cancellations: refunds, returns, invoice cancellations all auto-generate correct entries (including partial cost reversal)

GTG CRM handles complete core accounting + VAT declaration according to VAS. With comprehensive personal/business income tax returns or in-depth production cost accounting, you may still need supplementary specialized accounting software. GTG CRM connects to tax authorities indirectly through electronic invoice providers (S-Invoice/MISA).

E-commerce Website - Create in 10 Minutes

Need an online sales channel? GTG CRM has a built-in Website Builder:

• Drag-and-drop website creation: Homepage, product pages, shopping cart, checkout - complete
• Product synchronization: Products from Product Hub automatically appear on the website
• Inventory sync: Sell on website → inventory decreases immediately - synced with main warehouse
• SEO optimization: AI assists with content writing, keyword optimization for Google
• Responsive: Automatically optimized for mobile, tablet, desktop

CRM - Included Customer Management

Not just invoices and inventory — GTG CRM also helps manage customer relationships:

• Customer profiles: Name, tax ID, address, purchase history, invoice history
• Grouping: Wholesale, retail, distributors — each group with separate pricing policies
• Accounts receivable: Track customer debt — know who owes what and payment due dates
• Email/Zalo care: Automatically send quotes, order notifications, payment reminders

Automation - Automate from Orders to Invoices

Set up automated workflows, minimize manual work:

• Order → Stock Out → Invoice: 1 continuous flow — order confirmed → inventory deducted → invoice created → email sent
• Low inventory alerts: Stock below threshold → automatically notify purchasing staff
• Payment reminders: Overdue invoice → automatically send email/Zalo reminder to customer
• Auto reports: End of day/week/month → automatically compile revenue, inventory reports

Comparison: GTG CRM vs MISA + Excel

Criteria	MISA + Excel + Notebook	GTG CRM
Electronic invoicing	✅ MISA available (invoices only)	✅ Available + integrated with orders, inventory, CRM
Accounting (ledger, P&L, balance sheet, VAT)	✅ MISA AMIS specialized (separate software)	✅ Double-entry accounting integrated per VAS — sufficient for core operations
Inventory management	❌ Manual Excel, error-prone	✅ Multi-warehouse, realtime, FIFO, barcode
Customer management	❌ Notebook, not systematic	✅ Complete CRM — history, debt, care
Order→Inventory→Invoice linking	❌ No — must manual entry in 3 places	✅ Automatic: order → deduct inventory → create invoice
Multi-channel sales	❌ Each channel managed separately	✅ Website + marketplaces + Zalo/FB — 1 place
AI support	❌ None	✅ AI writes descriptions, generates images, customer service chatbot
Consolidated reports	❌ Must manually combine from multiple sources	✅ Realtime reports: revenue, inventory, tax
E-commerce website	❌ Need separate service	✅ Built-in Website Builder
Cost	1-3 million/year MISA + other tools	From 199K/month (Basic plan) — includes everything

Who Should Use GTG CRM?

Individual Business Households (HKD)

Whether individual households need to use electronic invoicing: see the beginning of this article, and ask your accountant about your situation. GTG CRM is a simple, affordable, sufficient solution: - Easy invoice generation, no accounting knowledge needed - Basic inventory + customer management - Free to start - 36,888 credits enough to issue 3,000 invoices

Retail / Wholesale Stores

Product management + inventory + orders + invoices — all in one: - Multiple product variants (size, color, packaging) - Multi-branch inventory — real-time sync - Automatic invoices when selling - E-commerce website to expand sales channels

Distribution / Resellers

Manage multiple warehouses, multiple resellers, complex accounts payable: - Multi-warehouse management: main warehouse, branch warehouse, reseller warehouse - Track each reseller's account payable — automatic payment reminders - Warehouse transfer slips between branches - Revenue reports by channel, by reseller

E-commerce Sellers Needing Invoices

Selling on Shopee, Lazada, TikTok Shop - if you fall under the requirement to issue electronic invoices (ask your accountant), GTG CRM supports: - Sync orders from e-commerce platforms - Automatically issue invoices when orders complete - Manage inventory sync across platforms - Comply with regulations - run your business with confidence

Get Started in Just 3 Steps

Step	Action	Time
Step 1	Sign up for free account — get 36,888 credits instantly	2 minutes
Step 2	Set up invoices: enter business information, tax ID, invoice template	10 minutes
Step 3	Add products, start selling + issue invoices + manage inventory	Immediately

36,888 Free Credits = Comply Right Now, No Cost

When you sign up for GTG CRM, you get 36,888 free credits - enough for:

Feature	Usage Count	Equivalent To
Issue electronic invoices	~3,000 invoices	3-6 months for small businesses
Inventory management	~3 months usage	Complete import, export, inventory check
Send order notification emails	~1,000 emails	Send invoices + order confirmations to customers
AI product description writing	~500 descriptions	Professional product catalog
AI chatbot customer responses	~500 chat sessions	Auto-answer price inquiries, take orders
E-commerce website	1 complete website	Expand online sales channels

No credit card needed. No commitment. Comply with regulations today.

Pricing for Businesses

Plan	Price/month	Credits/month	Best for
Free	0đ	36,888 credits (one-time)	Try all features
Basic	199,000đ	80,000 credits	Households, small shops — basic invoices + inventory
Starter	449,000đ	192,600 credits (+7%)	Small businesses needing complete invoices + inventory + CRM
Growth	639,000đ	275,000 credits (+10%)	Medium businesses with multiple branches, needing multi-warehouse + AI
Professional	1,029,000đ	448,000 credits (+12%)	Large businesses, multi-channel, full features + priority support

View detailed pricing

Conclusion

Using electronic invoices not only helps businesses comply with regulations but is also an important step in standardizing business processes. However, if data remains scattered across multiple software and Excel files, businesses will continue to waste time and be prone to operational errors.

GTG CRM solves this problem by integrating electronic invoices, inventory management, orders, and customer CRM into a single system. When all data is connected, businesses can monitor their operations more clearly, reduce manual work, and operate more efficiently.

If you're looking for an electronic invoice compliance solution while still managing your entire sales operations, GTG CRM is a simple choice to get started.