Multi-Branch Warehouse Management for Business Households - Excel's Time is Over

You have 2-3 stores/warehouses in different locations. Each warehouse has its own staff and inventory. And you are managing all of it with Excel + Zalo - warehouse staff report inventory via messages, and you update it into the Excel file. When a customer asks "Do you have this item?" - you have to text the warehouse staff $\rightarrow$ wait for a reply $\rightarrow$ then reply to the customer.

Multi-Branch Warehouse Management Issues

Issue	Consequence
Each warehouse has its own Excel file	Cannot know the total inventory
Non-realtime updates	Item is out of stock, but the file still shows "in stock"
Incorrect data entry	Inventory count at the end of the month is inaccurate
Unknown cost price	Purchasing goods in multiple batches at different prices $\rightarrow$ unknown true profit
Warehouse transfers by paper	Lost goods during transfers between warehouses
Cannot issue e-invoices timely	Violation of Decree 123

GTG CRM — Warehouse Management + Invoices in 1 System

Unlike typical warehouse software, GTG CRM connects warehouses with e-invoices and orders — especially suitable for business households that need to comply with Decree 123.

1. Manage Multiple Warehouses from 1 Dashboard

Create and manage multiple warehouses:

Warehouse	Location	Responsible Staff
Main Warehouse	123 Nguyen Trai, Dist.1	Mr. Minh
Branch Warehouse 1	456 Le Loi, Dist.3	Ms. Hoa
Branch Warehouse 2	789 CMT8, Binh Duong	Mr. Tuan

All displayed on 1 dashboard:

• Inventory per warehouse
• Total inventory
• Slow-moving inventory
• Low stock items

2. Tracked Warehouse Transfers

When you need to transfer goods from warehouse A to warehouse B:

```

Create transfer order

$\\rightarrow$ Warehouse A: Export 100 units of Product X

$\\rightarrow$ Shipping

$\\rightarrow$ Warehouse B: Import 100 units of Product X

$\\rightarrow$ Confirm receipt of goods

```

• Full tracking: who created, when, how many
• If shortage upon receipt $\rightarrow$ system records discrepancy
• Never "lose goods in transit" without knowing

3. Connect Warehouse $\rightarrow$ E-Invoice

This is the differentiator compared to normal warehouse software:

```

Customer buys goods at the store

$\\downarrow$

Create order $\rightarrow$ Select export from Branch Warehouse 1

$\\downarrow$

Inventory of Branch Warehouse 1 automatically decreases

$\\downarrow$ (simultaneously)

E-invoice is automatically created

$\\downarrow$

Sign $\rightarrow$ Send to Tax Authority $\rightarrow$ Email to customer

```

1 action = export goods + create e-invoice + record revenue.

4. Goods Receipt + Cost Price Calculation

When receiving goods from a supplier:

```

Create goods receipt note:

• Supplier: ABC Corp
• Product: 200 pcs $\times$ 50,000đ
• Receiving warehouse: Main Warehouse

$\\downarrow$

Inventory increases + FIFO cost price updated

$\\downarrow$ (optional)

Create purchase invoice (incoming e-invoice)

```

5. Reports for Business Households

Simple, easy-to-understand reports - no accountant needed:

Report	Content
Current Inventory	Quantity + value of inventory per warehouse
In - Out	Summary of incoming/outgoing goods by day/month
Product Profit/Loss	Selling price - Cost price = Profit, per product
Slow-Moving Goods	Products not sold for > 30/60/90 days
Revenue	Total revenue by warehouse, by branch

Comparison: Excel vs GTG CRM

Criteria	Excel	GTG CRM
Multi-warehouse	Multiple files, hard to consolidate	1 dashboard for all
Realtime	Manual updates	Automatic upon transaction
Warehouse Transfers	Paper/Zalo records	Electronic transfer orders
FIFO Cost Price	Manual calculation (prone to errors)	Automatic and accurate
E-invoices	Requires separate software	Built-in integration
Low Stock Alerts	No	Automatic
Errors	10-20%	< 1%
Cost	0đ (but time-consuming)	From 199K/month (saves time)

Who is it suitable for?

Business Type	Example
Retail Business Households with Multiple Stores	Convenience store chains, fashion shops with 2-3 branches
Distribution Agents	Main warehouse + agent warehouses
Small-scale Manufacturing	Raw material warehouse + finished goods warehouse
E-commerce Sellers	FBM warehouse + dropship warehouse
Chained F&B Businesses	Ingredient warehouse for each branch

Pricing

Package	Price	Credits	Number of Warehouses
Free	0đ	36,888 (one-time)	1 warehouse
Basic	199,000đ/month	80,000	Multi-warehouse
Starter	449,000đ/month	192,600	Multi-warehouse
Growth	639,000đ/month	275,000	Multi-warehouse
Professional	1,029,000đ/month	448,000	Multi-warehouse

Conclusion

When businesses have multiple warehouses or branches, managing with Excel can easily lead to inventory discrepancies, time-consuming checks, and difficulty in controlling actual profits. A centralized warehouse management system helps update inventory in real-time, clearly track incoming $\rightarrow$ outgoing $\rightarrow$ transfers, and directly connects with orders and invoices. With GTG CRM, business households can manage their entire inventory, revenue, and invoices within a single platform, leading to more accurate and professional operations.

Get Started Now

1. Register for GTG CRM $\rightarrow$ 36,888 free credits
2. Create warehouses (main warehouse + branches)
3. Import products from Excel
4. Start professional warehouse management