Double-Entry Accounting Right in the CRM — General Ledger, P&L, Balance Sheet & VAT Declaration Without Separate Accounting Software

Feature Introduction

Previously, GTG CRM helped you sell, manage inventory, and issue electronic invoices. But to have proper accounting records, you still had to buy a separate accounting software and re-enter data from scratch.

That ends today.

GTG CRM's Accounting & E-Invoice Suite is a complete double-entry accounting platform — Chart of Accounts, Journal Entries, Posting Rules, Accounting Periods — built according to Vietnamese Accounting Standards (VAS, Circular 200/TT133), integrated directly into the sales, inventory, order, and CRM system you are already using.

Every order, every invoice, every refund you record will automatically generate the correct journal entry — no manual entry, no duplicate entry, no discrepancies.

Problems Businesses Face

Old Method	Consequences
Selling on GTG CRM, accounting on MISA/separate software	Double entry of data, prone to discrepancies, cost of 2 software
Issuing invoices in one place, recording in another	End-of-period revenue reconciliation — arduous invoice matching
P&L reports, balance sheets made in Excel	One line error, whole sheet incorrect; not real-time
Recording refunds, returns manually	Forgetting to reverse Cost of Goods Sold (COGS) → incorrect profit/loss
VAT declaration requires consolidation from multiple files	Hours spent each period, risk of tax errors

GTG CRM consolidates everything into a single data source: orders → invoices → journal entries → financial reports, automatically and seamlessly.

Highlights

1. Full Double-Entry Accounting

• Chart of Accounts: comprehensive list of accounts, compliant with VAS TT200/TT133, customizable to your needs.
• Journal Entries: each transaction balances Debit — Credit; the system rejects entries to non-existent or inactive accounts, ensuring a clean ledger.
• Posting Rules: define which transaction posts to which account — set it up once, apply automatically forever.
• Accounting Periods: close/open periods, control entries by month/quarter/year.

2. Multi-Country Chart of Accounts (12 Countries)

Not just Vietnam — GTG CRM offers pre-built Chart of Accounts templates for Vietnam + 11 international countries: USA (US), France (FR), Japan (JP), Korea (KR), Germany (DE), UK (GB), China (CN), and Southeast Asia (Singapore, Malaysia, Indonesia, Thailand).

• AI-assisted setup: AI suggests a suitable chart of accounts based on your business type & country.
• CSV Import/Export: import your existing chart of accounts, or export for review.
• One-click reset: start over when needed, without data confusion.

💡 Ideal for businesses with branches, subsidiaries, or cross-border sales.

3. Real-time Financial Reporting

View instantly within the portal:

• Profit & Loss (P&L) Statement — revenue, cost of goods sold, profit by period.
• Balance Sheet — assets, liabilities, equity.
• VAT Declaration — pre-consolidated for tax filing periods.

All reports are generated from actual entries — no need for Excel consolidation, no waiting for accountants.

4. Flexible Revenue Recognition

Choose the revenue recognition timing that suits your business model, configured directly in Accounting Settings:

Option	Recognize Revenue When...	Suitable For
INVOICE (default)	Invoice is issued	Retail, services, most businesses
DELIVERY	Goods are delivered / shipped (transfer of control)	Businesses that need to recognize revenue upon delivery

The system automatically matches revenue with Cost of Goods Sold (COGS) in the correct period — profit/loss reports are always accurate.

5. Automatic Refund & Return Accounting

Refunds and returns are where accounting records are most prone to errors. GTG CRM automatically records correctly:

• Payment refunds, deposit refunds, purchase returns — each type generates the correct journal entry.
• Partial COGS reversal — if 3 out of 10 items are returned, only the COGS for those 3 items is reversed, not the entire amount.

6. No-Code Accounting Automations

A set of accounting automations that you can enable based on your needs (opt-in):

• Automatically create invoices from orders.
• Automatically generate journal entries upon transactions.
• Recognize revenue by period.
• Process refunds / returns.

Debit/Credit entries are configured directly on the "Create Journal Entry" node of the workflow — a single place to configure, no programming required.

7. E-Invoice Cancellation + Automatic Entry Reversal

When you need to cancel an electronic invoice (CancelErpInvoice) via S-Invoice (Viettel) or MISA, GTG CRM automatically generates the corresponding reversal entry — accounting records and invoices always match, no manual edits needed.

Benefits for Businesses

Benefit	Description
Single Platform	Sales → invoices → accounting → reports, no need for separate accounting software
Eliminate Double Entry	Each transaction automatically generates journal entries — saves time, reduces errors
Real-time Financial Reports	P&L, Balance Sheet, VAT ready anytime
VAS Compliant	TT200/TT133 — peace of mind for tax and audits
International Expansion	12 countries CoA — ready for branches, subsidiaries, cross-border sales
Cost Savings	Eliminate accounting software fees + separate reconciliation tools

Integrated with the Entire GTG CRM Ecosystem

The Accounting Suite is not a standalone module — it's directly connected to the business workflow:

• Orders → completed → generate invoice → generate revenue & COGS entries.
• Inventory → shipped → record COGS using FIFO.
• Electronic Invoices → issued/canceled → corresponding entries & reversals.
• CRM → each transaction linked to a customer, clear accounts receivable/payable.

Conclusion

With the Accounting & E-Invoice Suite, GTG CRM is no longer just a "CRM with invoicing" — it's a complete operating & accounting platform for Vietnamese and international businesses:

• ✅ Full double-entry accounting according to VAS standards
• ✅ 12-country Chart of Accounts
• ✅ Real-time P&L, Balance Sheet, VAT Declaration
• ✅ Automatic revenue recognition, refunds, returns
• ✅ No-code accounting automation

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