HR Management & Payroll Right in Your CRM — Labor Contracts, Salary Sheets, Social Insurance & PIT Automatically Accounted For

Table of Contents

Feature Introduction

You are selling, managing inventory, issuing invoices, and doing accounting on GTG CRM. But what about at the end of the month, when it's time to calculate employee salaries? It's still a separate Excel file, still manually entering each line for social insurance, personal income tax, and still manually copying numbers into the accounting ledger.

That ends today.

GTG CRM launches a complete Human Resources (HRM) Module — Payroll: manage employee profiles, labor contracts, run monthly payroll, and each time payroll is closed, it automatically generates accounting entries to the general ledger — in compliance with Vietnamese social insurance and personal income tax standards, all within the same system you use for sales and accounting.

Problems Businesses Face

Old Way	Consequences
Payroll calculated on Excel, accounting on a different software	2-3 times data entry, prone to discrepancies between payroll and accounting records
Manual calculation of social insurance and personal income tax	One tax bracket error leads to a skewed payroll, risking tax audits
Manual creation of labor contracts in Word	Repetitive drafting for each employee, easy to miss clauses
Payroll finalized before recording "salary expense"	Forgot to book entries, or booked to the wrong accounts (334/642)
Employee records scattered across multiple locations	No single source of truth for information, contracts, and payroll

GTG CRM consolidates everything into a single data source: employees → contracts → payroll → accounting entries, automated and seamless — no separate HR software, no double data entry.

Highlights

1. Employee Profiles & Labor Contracts in One Place

Comprehensive employee profiles: name, title, department, ID/passport, skills, experience, work history, seniority — and attached documents (Documents Hub) for each person.
Labor Contracts (LC): create contracts per employee (contract type, term, base salary, allowances). Each employee has one active contract — the system automatically manages this.
Draft contracts with AI: click Generate with AI to create a standard LC text (DOCX/PDF), automatically inserting company branding; or upload signed copies.
Annual leave based on seniority, renewals / terminations / amendments (LC Amendments) — manage the entire contract lifecycle.

💡 Quickly import existing data: already have an employee list on Excel? Use Bulk Import via CSV to get your entire workforce into the system in minutes.

2. Monthly Payroll — Automatically Compliant with Vietnamese Standards

Run payroll with one click: the system calculates Gross Salary → Social Insurance/Health Insurance/Unemployment Insurance contributions → Personal Income Tax → Net Salary for each employee.
Built-in Vietnamese statutory pack: social insurance calculated on full salary, progressive PIT brackets, monthly proration for mid-month hires/departures.
Off-cycle payments, structured benefits, and bonus decisions → one-time income → payslip — all included in the same process.
Payslips sent from your own inbox — employees receive payslip emails from your company's address, not a generic one.

3. Finalize Payroll → Automatically Post to General Ledger

This is the biggest differentiator: when you Finalize a payroll run, GTG CRM automatically posts the salary expense entry to the General Ledger — leveraging the same accounting automation used for invoices and payments.

Balanced journal entry (Debit salary expense / Credit accounts payable to employees 334 + social insurance contributions). Personal income tax withheld is accounted for separately when PIT arises for that payroll period.
Accounting rules can be viewed and edited — this is your workflow, not a black box.
Net salary paid is "held" in the accounts payable to employees (334) until disbursed — adhering to accounting principles.

You can immediately see the journal entry in the workflow execution log and in the General Ledger / Journal Entries, just like how invoices are accounted for.

4. Salary Scale & Personnel Decisions

Salary Scale: AI suggests salary grades based on position + regional minimum wage packages + standard texts; used as a basis for recruitment and offers.
Bonus / Disciplinary / Termination Decisions: generate decision documents (global default templates + standard Vietnamese templates).

5. Sensitive Permissions — Protecting Payroll Data

Salary, bank accounts, and tax ID numbers are sensitive data. GTG CRM separates "can view employees" from "can view salary":

Users with only the right to view employee contacts will not see salary/bank/tax information — these fields are hidden at the server level, not just on the interface.
Two suggested permission groups: HR Manager (full access) and HR Viewer (contacts only).
Access log: the system records who viewed salary information — providing an audit trail for business owners.

Benefits for Businesses

Feature	Actual Benefits for You
Automatic Payroll + Social Insurance + Personal Income Tax calculation	No more manual calculations, no more tax bracket errors — finalize payroll in minutes
Finalize Payroll → Automatic Journal Entries	No more forgotten salary expense entries, no more wrong accounts
One Platform for HR + Sales + Accounting	One less software to buy, one place to reconcile
AI-powered Contract Drafting	Each LC drafted in seconds, standard, with pre-inserted branding
Sensitive Payroll Permissions + Access Log	Salary is protected properly, with an audit trail
Bulk Employee Import from CSV	Migrate your entire workforce into the system in minutes

Who Is It For?

SMB Business Owners who want to manage HR and payroll without buying separate HR software.
HR/Administration Departments needing a single place to manage profiles, contracts, and payroll.
Accountants who want salary expenses automatically posted to the ledger, with correct accounts and periods.
Service / Retail / F&B Businesses with employees who don't log into CRM but still need payroll management.

How to Get Started?

The HR Module is already available in your workspace. Go to Human Resources → Settings, enable Payroll, select the national data pack (default is Vietnam), and then add your first employee. Refer to the step-by-step guide in the article "How to Use Human Resources & Payroll".