Has Your Business Complied with Electronic Invoicing Yet?

Has Your Business Complied with Electronic Invoicing Yet?

According to Decree 123/2020/ND-CP, all businesses and business households (HKD) with revenue over 100 million VND/year are required to use electronic invoices. If you are currently:

• Using MISA only for issuing invoices: One software for invoices, another for inventory management, and CRM in Excel
• Managing inventory with Excel: One wrong line can cost millions, inventory checks at month-end are constantly inaccurate
• Using 3 software for 3 tasks: MISA for invoices, Excel for inventory, notebook for customers, wasting time and prone to errors
• Having multiple warehouses, multiple branches: Unsure which warehouse is stocked, which needs replenishment
• Overlapping software costs: MISA 1-3 million VND/year + inventory management tools + separate CRM

Over 5.5 million business households in Vietnam are transitioning to electronic invoices. Many businesses are still using fragmented solutions, with invoices in one place, inventory in another, and customer data elsewhere.

GTG CRM - Invoices + Inventory + CRM + Accounting = 1 Single Software

GTG CRM integrates full electronic invoices compliant with Decree 123, multi-branch inventory management, customer management CRM, and now includes double-entry accounting according to VAS standards (TT200/TT133) - all on one platform. No need for separate MISA, separate Excel, or separate accounting software for core operations.

Before using GTG CRM	After using GTG CRM
MISA/EasyInvoice for invoices	✅ Integrated electronic invoicing - compliant with Decree 123
Excel for inventory management, manual inventory checks	✅ Multi-branch inventory management, real-time stock levels
Notebook/phone for customer management	✅ Professional CRM - complete purchase history
Separate accounting software for bookkeeping	✅ Integrated double-entry accounting - general ledger, P&L, balance sheet, VAT declaration (VAS)
4 separate software, unlinked data	✅ 1 system: orders → inventory out → invoices → accounting → CRM
No consolidated reports	✅ Real-time reports: revenue, inventory, tax, P&L, balance sheet

Compliance & Management Features

Electronic Invoices - Fully Compliant with Decree 123

GTG CRM has built-in electronic invoicing features that fully meet legal requirements:

• Create invoices from orders: When an order is completed → 1 click to create an electronic invoice
• Automation: Set up workflows → successful delivery → automatic invoice issuance → email sent to customer
• Correct format for the General Department of Taxation: Standard invoice template, complete with tax code, buyer information, and detailed goods
• Send invoices via email: Automatically send PDF invoices to customers immediately after issuance
• Storage & Search: All invoices are stored and easily searchable by number, date, or customer
• Tax Reporting: Monthly/quarterly invoice reports for tax filing

Multi-Branch Inventory Management - End of Excel Usage

Accurate inventory management, multiple warehouses simultaneously, in real-time:

• Multiple Warehouses: Manage main warehouse, sub-warehouses, partner warehouses - each with its own stock level
• Inventory In/Out: Create import, export, and transfer slips - complete documentation
• Automatic Synchronization: When a new order is placed → inventory is automatically reduced, no manual updates needed
• FIFO Cost Calculation: System automatically calculates costs using the FIFO method - accurate for financial reporting
• Low Stock Alerts: Inventory below safety threshold → system alerts immediately
• Inventory Reports: View real-time inventory by warehouse, product, or time period
• Product Code/Barcode: Manage SKUs and barcodes for each product - easy lookup and reconciliation

Product Management - Product Hub

Professional product catalog management for all industries:

• Product Catalog: Create and manage thousands of SKUs - name, code, selling price, cost price, images
• Product Variants: Size, color, packaging - each variant has its own code and stock level
• Product Groups: Categorize by department, brand, supplier
• AI Assistance: AI writes product descriptions, creates professional product images

Order Management - Order Hub

Manage orders from multiple sales channels in one place:

• Multi-Channel Sales: Orders from website, Facebook, Zalo, e-commerce platforms - consolidated into one dashboard
• Bulk Processing: Confirm, pack, and create shipping orders for multiple orders simultaneously
• Inventory Linkage: Confirmed order → inventory automatically deducted → never oversell
• Invoice Linkage: Order successfully delivered → electronic invoice automatically created

Double-Entry Accounting According to VAS - Bookkeeping Within the Platform

GTG CRM provides double-entry accounting according to Vietnamese accounting standards VAS TT200/TT133 - you won't need separate accounting software for core operations:

• Chart of Accounts: Ready-made templates for Vietnam (and other countries), AI-assisted setup, CSV import/export, 1-click reset
• Journal Entries & Double-Entry Ledger: each transaction recorded with balanced Debits/Credits; complete journal and ledger
• Accounting Periods & Posting Rules: automatically generate journal entries from orders, invoices, returns/refunds
• Flexible Revenue Recognition: based on invoice issuance (default) or delivery - configurable by business
• Financial Statements: Profit & Loss (P&L), Balance Sheet, Value Added Tax (VAT) Declaration - viewable within the portal
• Accounting for Returns/Refunds & Invoice Cancellations: refunds, returns, and invoice cancellations automatically generate correct journal entries (including partial cost of goods adjustment)

GTG CRM handles core accounting + VAT filing according to VAS. For complete Personal Income Tax/Corporate Income Tax declarations or advanced manufacturing cost accounting, you may still need specialized accounting software as a supplement. GTG CRM connects to tax authorities indirectly through electronic invoice providers (S-Invoice/MISA).

Sales Website - Create in 10 Minutes

Need an online sales channel? GTG CRM comes with a built-in Website Builder:

• Drag-and-drop website creation: Homepage, product pages, shopping cart, checkout - all included
• Product Synchronization: Products from the Product Hub automatically appear on the website
• Inventory Synchronization: Sales on the website → inventory is reduced immediately - synchronized with the main warehouse
• SEO Optimized: AI assists in writing content, optimizing keywords for Google
• Responsive: Automatically optimizes for mobile, tablet, and desktop

Integrated CRM - Customer Management

Not just invoices and inventory - GTG CRM also helps manage customer relationships:

• Customer Profiles: Name, Tax ID, address, purchase history, invoice history
• Segmentation: Wholesale customers, retail customers, agents - each group with specific pricing policies
• Accounts Receivable: Track outstanding balances for each customer - know who owes what and when it's due
• Email/Zalo Care: Send quotes, order notifications, payment reminders automatically

Automation - Automate from Order to Invoice

Set up automated workflows to minimize manual tasks:

• Order → Inventory Out → Invoice: A continuous flow - order confirmed → inventory deducted → invoice created → email sent
• Low Stock Alerts: Inventory below threshold → automatically notify purchasing staff
• Payment Reminders: Overdue invoices → automatically send email/Zalo reminders to customers
• Automated Reports: End of day/week/month → automatically generate revenue and inventory reports

Comparison: GTG CRM vs. MISA + Excel

Criteria	MISA + Excel + Notebook	GTG CRM
Electronic Invoicing	✅ MISA has it (but only invoices)	✅ Yes + integrated with orders, inventory, CRM
Accounting (Ledger, P&L, Balance Sheet, VAT)	✅ MISA AMIS advanced (separate software)	✅ Integrated double-entry accounting according to VAS - sufficient for core operations
Inventory Management	❌ Manual Excel, prone to errors	✅ Multi-warehouse, real-time, FIFO, barcode
Customer Management	❌ Notebook, not systematic	✅ Full CRM - history, accounts receivable, customer care
Order→Inventory→Invoice Linkage	❌ No - manual entry required in 3 places	✅ Automatic: order → inventory deduction → invoice
Multi-Channel Sales	❌ Each channel managed separately	✅ Website + e-commerce platforms + Zalo/FB - in one place
AI Assistance	❌ None	✅ AI for writing descriptions, creating images, chatbots for customer replies
Consolidated Reporting	❌ Requires manual aggregation from multiple sources	✅ Real-time reports: revenue, inventory, tax
Sales Website	❌ Requires separate development	✅ Built-in Website Builder
Cost	1-3 million VND/year for MISA + other tools	Starting from 199K VND/month (Basic package) - includes everything

Who Should Use GTG CRM?

Business Households (HKD)

Revenue over 100 million VND/year → mandatory electronic invoicing. GTG CRM is a simple, affordable, and sufficient solution: - Easy invoice issuance, no accounting knowledge required - Basic product and customer management - Free to start - 36,888 credits enough for 3,000 invoices

Retail / Wholesale Stores

Manage products + inventory + orders + invoices - all in one: - Multiple product variants (size, color, packaging) - Multi-branch inventory - real-time synchronization - Automatic invoicing upon sale - Online sales website to expand channels

Distributors / Agents

Manage multiple warehouses, multiple agents, complex accounts receivable: - Multi-warehouse management: main warehouse, branch warehouses, agent warehouses - Track accounts receivable for each agent - automatic payment reminders - Inventory transfer slips between branches - Revenue reports by channel, by agent

E-commerce Sellers Needing Invoices

Selling on Shopee, Lazada, TikTok Shop - requires issuing invoices: - Synchronize orders from e-commerce platforms - Automatically issue invoices upon order completion - Synchronize inventory across platforms - Legal compliance - peace of mind for business

Get Started in Just 3 Steps

Step	Action	Time
Step 1	Register for a free account - receive 36,888 credits immediately	2 minutes
Step 2	Set up invoicing: enter business information, tax ID, invoice template	10 minutes
Step 3	Add products, start selling + issuing invoices + managing inventory	Immediately

36,888 Free Credits = Immediate Compliance, No Cost

When you register for GTG CRM, you receive 36,888 free credits - enough for:

Feature	Usage Count	Equivalent to
Electronic Invoice Issuance	~3,000 invoices	3-6 months for small businesses
Inventory Management	~3 months of usage	Full import, export, and inventory checks
Sending Order Notification Emails	~1,000 emails	Sending invoices + order confirmations to customers
AI for Product Description Writing	~500 descriptions	Professional product catalog
AI Chatbot for Customer Replies	~500 chat sessions	Automatic replies for pricing inquiries, order placement
Sales Website	1 full website	Expand online sales channels

No credit card required. No commitment. Comply with the law today.

Pricing Plans for Businesses

Package	Price/month	Credits/month	Suitable for
Free	0 VND	36,888 credits (one-time)	Try all features
Basic	199,000 VND	80,000 credits	HKD, small shops - basic invoicing + inventory
Startup	449,000 VND	192,600 credits (+7%)	Small businesses, needing full invoices + inventory + CRM
Growth	639,000 VND	275,000 credits (+10%)	Medium businesses, multiple branches, needing multi-warehouse + AI
Professional	1,029,000 VND	448,000 credits (+12%)	Large businesses, multi-channel, full features + priority support

View detailed pricing

Conclusion

Using electronic invoices in accordance with Decree 123/2020/ND-CP not only ensures legal compliance but is also a crucial step toward standardizing business processes. However, if data remains scattered across multiple software and Excel sheets, businesses will continue to lose time and be prone to operational errors.

GTG CRM addresses this issue by integrating electronic invoicing, inventory management, order processing, and customer CRM into a single system. When all data is connected, businesses can track their operations more clearly, reduce manual tasks, and operate more efficiently.

If you are looking for an electronic invoicing compliance solution that also manages your entire sales operation, GTG CRM is a simple choice to start with.