Feature Introduction
At the end of the month, you open your bank statement and start tracing each line: which invoice does this payment from a customer correspond to? Is that transaction a fee, an internal transfer, or COD money returned by the marketplace? Then you open Excel and manually enter data to match your books with the bank. It takes half a day, is prone to errors, and you break into a cold sweat every time you're asked, "Where did this money come from?"
That ends today. GTG CRM transforms your bank statement into a reconciliation space directly within your accounting system: classify each transaction to the correct account, set one-time matching rules that work forever to auto-suggest for similar lines, view reconciliation dashboards and reports, and enable the option to automatically post balancing entries. Money ⇄ invoices ⇄ ledger are closed into one loop.
Problems Businesses Face
| Old Method | Consequences |
|---|---|
| Manually tracing bank statements and re-entering data in Excel | Wastes hours every month, easy to input errors, impossible to trace back |
| Unsure which transaction corresponds to which invoice | Opaque accounts receivable/payable, unidentifiable underpayments/overpayments |
| Posting accounting entries separate from the bank | Discrepant data, difficult to explain during tax audits |
| Difficulty in separating COD payments returned by marketplaces/shipping companies | Unclear if full amounts were received, complicated COD reconciliation |
GTG CRM consolidates everything into a single data source: each bank transaction is directly linked to an accounting account and (where applicable) to an invoice, automatically generating balancing entries.
Highlights
1. Categorize Transactions into the Correct Accounts
For each line on your bank statement, choose what it is: revenue, fees, internal transfers, cash-to-bank, COD, etc. The system links the transaction to the correct accounting account (GL account).
- Feature: Categorize transactions → corresponding accounting accounts.
- Benefit: Every bit of money in/out has a clear "address" in your books.
2. Reusable Matching Rules — Set Once, Match Automatically
Create rules based on description/partner/amount: similar transactions in the future will automatically be assigned the correct type. New rules activate immediately for instant application.
- Feature: Reusable matching rule set.
- Benefit: Each subsequent month is easier than the last — repetitive tasks are automated.
3. Rule-Based Matching Suggestions — You Just Need to Approve
The rules you've set will automatically suggest how to categorize similar transactions — you just need to review and approve. The more you use it, the more situations your rule set will cover, making reconciliation faster. You always have the final decision.
- Feature: Transaction matching suggestions based on rules (you approve).
- Benefit: Quickly process repetitive lines while maintaining full control.
ℹ️ Matching and suggestions via rules are free. Coming soon: an AI assistant to suggest interpretations for completely new transactions.
4. Reconciliation Dashboard + Reports
Get an overview: how much has been matched, how much is outstanding, where are the discrepancies. Export reconciliation reports for your records and explanations.
- Feature: Reconciliation dashboard + reports.
- Benefit: Know at a glance if your books match the bank.
5. Automatic Posting of Balancing Entries (Optional)
Enable the "post to ledger" option: classified transactions / transfers / cash-to-bank / COD will automatically generate correctly formatted accounting balancing entries. Unlinking a transaction will reverse the entry.
- Feature: Automatically post journal entries from reconciled transactions.
- Benefit: Reconciliation and ledger posting become one task, not two — data is always consistent.
Benefits for Businesses
| Feature | Actual Benefits for You |
|---|---|
| Categorization + Matching Rules | Cut hours of manual bank statement tracing each month |
| Rule-Based Matching Suggestions | Quickly process repetitive lines, reduce errors |
| Reconciliation Dashboard + Reports | Close books faster, have documents ready for tax audits |
| Automatic Journal Entries | Ledger always matches bank, no discrepancies |
| COD Reconciliation | Know exactly if you've received all your merchandise payments |
Who Is It For?
- Accountants / Chief Accountants who need to close books quickly and ensure bank reconciliation.
- Business Owners / Sole Proprietors using the accounting module in GTG CRM who want to control cash flow.
- COD Sellers who need to reconcile COD payments returned by marketplaces/shipping companies.
- Medium-sized businesses wanting to reduce reliance on separate accounting software.
How to Get Started?
Go to the Accounting ▸ Bank Reconciliation section, upload your statement or connect your bank account, and start categorizing. Need detailed steps? Read the User Guide: Bank Reconciliation on GTG CRM, and check out the article on Double-Entry Accounting within CRM to understand the overall accounting picture.
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