Feature Introduction
At the end of the month, you open your bank statement and start tracing each line: which customer payment corresponds to which invoice? Is that transaction a fee, an internal transfer, or COD from a marketplace? Then, you open Excel and manually record it in your books to match the bank. It takes half a day, is prone to errors, and you break out in a cold sweat every time you're asked, "Where did this money come from?"
That ends today. GTG CRM transforms your bank statement into a reconciliation space directly within your accounting system: classify each transaction to the correct account, set one-time rules that apply forever to automatically suggest matches for similar lines, view reconciliation dashboards and reports, and enable optional auto-posting of balancing journal entries. Money ⇄ invoices ⇄ ledgers are closed into a loop.
Problems Businesses Face
| Old Method | Consequences |
|---|---|
| Manually tracing bank statements, re-typing into Excel | Wastes hours each month, prone to input errors, impossible to trace back |
| Unable to link transactions to specific invoices | Obscured accounts receivable/payable, undetected underpayments/overpayments |
| Accounting entries separate from bank records | Discrepant figures, difficult to explain during tax audits |
| Difficulty separating COD payments from marketplaces/carriers | Uncertainty about whether full amounts were received, complex COD reconciliation |
GTG CRM consolidates everything into a single data source: each bank transaction is directly linked to an accounting account and (where applicable) an invoice, automatically generating balancing journal entries.
Key Features
1. Classify transactions to the correct account
For each line on your bank statement, select its purpose: revenue, fee, internal transfer, cash-bank, COD, etc. The system links the transaction to the correct general ledger (GL) account.
- Feature: Transaction classification → corresponding GL account.
- Benefit: Every dollar in/out has a clear "address" in your books.
2. Reusable matching rules — set once, match automatically
Create rules based on descriptions/partners/amounts: similar transactions are automatically assigned the correct type. New rules become active immediately for instant application.
- Feature: Reusable matching rule set.
- Benefit: Easier months ahead — repetitive tasks are automated.
3. Rule-based matching suggestions — you just approve
Your established rules will automatically suggest how to classify similar transactions — you just review and approve. The more you use it, the more situations your rule set covers, and the faster reconciliation becomes. You always have the final decision.
- Feature: Transaction matching suggestions based on rules (you approve).
- Benefit: Quickly process repetitive lines while maintaining full control.
ℹ️ Matching and suggestions by rules are free. Coming soon: an AI assistant to suggest explanations for entirely new transactions.
4. Reconciliation dashboard + reports
Get an overview: how much has been matched, what remains outstanding, where are the discrepancies. Export reconciliation reports for your records and explanations.
- Feature: Reconciliation dashboard + reports.
- Benefit: See at a glance whether your books match the bank.
5. Auto-post balancing journal entries (optional)
Enable the "post to ledger" option: classified transactions / transfers / cash-bank / COD automatically generate standard accounting balancing journal entries. Unlinking a transaction reverses the journal entry.
- Feature: Auto-posting of journal entries from reconciled transactions.
- Benefit: Reconciliation and ledger entry are one task, not two — figures are always consistent.
Benefits for Your Business
| Feature | Real Benefits for You |
|---|---|
| Classification + matching rules | Cut hours of manual bank statement reconciliation each month |
| Rule-based matching suggestions | Quickly process repetitive lines, reduce errors |
| Reconciliation dashboard + reports | Close books faster, have records ready for tax audits |
| Auto-posting journal entries | Ledger always matches bank, no discrepancies |
| COD reconciliation | Know exactly if you've received all your hàng payments |
Who Is It For?
- Accountants / Chief Accountants who need to close books quickly and ensure bank reconciliation.
- Business Owners / Sole Proprietors using the accounting module in GTG CRM and want to control cash flow.
- COD Sellers needing to reconcile payments from marketplaces/carriers.
- Small to Medium Businesses looking to reduce reliance on separate accounting software.
How to Get Started?
Go to the Accounting ▸ Bank Reconciliation section, upload your statement or connect your bank account, and start classifying. Need detailed steps? Refer to the User Guide: Bank Reconciliation on GTG CRM, and for a broader understanding of accounting in CRM, check out Double-Entry Accounting Right in CRM.
Try it free — no credit card required.
