Feature Introduction
At the end of the month, you open your bank statement and start tracing each line: which invoice does this customer payment belong to? Is that a fee, an internal transfer, or COD money from a marketplace? Then you open Excel and manually enter data to match your books with the bank. It takes half a day, is prone to errors, and you break into a sweat every time you're asked "where did this money come from?".
That ends today. GTG CRM transforms bank statements into a reconciliation space right within the accounting system you're using: classify each transaction into the correct account, set up one-time rules that automatically suggest matches for similar lines, view reconciliation dashboards and reports, and enable the option to auto-generate balancing journal entries. Money ⇄ invoices ⇄ ledgers are closed into one loop.
Problems Businesses Face
| Old Method | Consequences |
|---|---|
| Manually reviewing bank statements and re-entering into Excel | Wastes hours each month, prone to data entry errors, no audit trail |
| Not knowing which cash flow corresponds to which invoice | Unclear accounts receivable, undetected underpayments/overpayments |
| Recording accounting entries separately from the bank | Discrepancies in figures, difficult to explain during tax audits |
| Difficulty in separating COD payments from marketplaces/couriers | Uncertainty about whether the full amount has been received, confusing COD reconciliation |
GTG CRM consolidates everything into a single source of truth: each bank transaction is directly linked to an accounting account and (where applicable) to an invoice, automatically generating balancing entries.
Highlights
1. Classify Transactions into the Right Account
For each line on your bank statement, decide what it is: revenue, fee, internal transfer, cash-bank, COD… The system links the transaction to the correct accounting account (GL account).
- Feature: classify transactions → corresponding accounting accounts.
- Benefit: every dollar in/out has a clear "address" in your books.
2. Reusable Matching Rules — Set Once, Match Automatically
Create rules based on description/counterparty/amount: similar transactions in the future will automatically be assigned the correct type. New rules become active immediately for instant application.
- Feature: reusable matching rule set.
- Benefit: less work next month than the previous — repetitive tasks are automated.
3. Rule-Based Matching Suggestions — You Just Need to Approve
Your established rules will automatically suggest how to classify similar transactions — you just need to review and approve. The more you use it, the more situations your rules cover, and the faster reconciliation becomes. You always have the final say.
- Feature: suggest transaction matching based on rules (you approve).
- Benefit: quickly process recurring lines while maintaining full control.
ℹ️ Matching and suggestions by rules are free. Coming soon: an AI assistant to suggest explanations for entirely new transactions.
4. Reconciliation Dashboard + Reports
Get an overview: how much has been matched, how much is outstanding, where are the discrepancies. Export reconciliation reports for your records and explanations.
- Feature: reconciliation dashboard + reports.
- Benefit: see at a glance whether your books match the bank.
5. Auto-Generated Balancing Journal Entries (Optional)
Enable the "post to ledger" option: classified transactions / transfers / cash-bank / COD automatically generate standardized balancing journal entries. Unlinking a transaction reverses the entry.
- Feature: auto-generate journal entries from reconciled transactions.
- Benefit: reconciliation and ledger posting are one process, not two — figures are always consistent.
Benefits for Businesses
| Feature | Real-World Benefits for You |
|---|---|
| Classification + matching rules | Cut hours of manual bank statement review each month |
| Rule-based matching suggestions | Quickly process recurring lines, reduce errors |
| Reconciliation dashboard + reports | Close books faster, have records ready for tax audits |
| Auto-generated journal entries | Ledger always matches the bank, no discrepancies |
| COD reconciliation | Know exactly if you've received full payment for goods |
Who Is It For?
- Accountants / Chief Accountants who need to close books quickly and ensure bank reconciliation.
- Business Owners / Sole Proprietors using GTG CRM's accounting module, wanting to control cash flow.
- COD Sellers who need to reconcile payments from marketplaces/couriers.
- Small to Medium-Sized Businesses looking to reduce reliance on separate accounting software.
How to Get Started?
Go to the Accounting ▸ Bank Reconciliation section, upload your statement or connect your bank account, and start classifying. Need detailed steps? Refer to the User Guide: Bank Reconciliation on GTG CRM, and for a broader understanding of the accounting picture, check out the Double-Entry Accounting Right in CRM article.
Try it for free — no credit card required.
