✦Feature

Double-Entry Accounting Directly in CRM — Chart of Accounts, P&L, Financial Statements & VAT Declarations Without Separate Accounting Software

GTG CRM Team · GTG CRM

Double-Entry Accounting Directly in CRM — Chart of Accounts, P&L, Financial Statements & VAT Declarations Without Separate Accounting Software

Table of Contents

From the beginning of 2026, Circular 99/2025/TT-BTC will officially replace Circular 200 as the accounting standard for Vietnamese businesses. While many accounting software programs are still being updated, GTG CRM has integrated a complete double-entry accounting system that complies with Circular 99/2025 — all within the same sales, inventory, order, and CRM system you use daily. Each order, invoice, and refund automatically generates a correct journal entry, eliminating manual entry and discrepancies.

Accounting suite & accounting automation directly within CRM

Latest Accounting Standards: Circular 99/2025 for Enterprises, Circular 133 for SMEs

On January 1, 2026, Circular 99/2025/TT-BTC officially came into effect, replacing Circular 200/2014 and its amendments to Circulars 75/2015 and 53/2016. The new standard upgrades the accounting system to 71 level 1 accounts and 113 level 2 accounts , and simultaneously changes the name of "Balance Sheet" to "Statement of Financial Position (B01-DN)" in accordance with international practice. The Income Statement now has the form code B02-DN .

GTG CRM supports both accounting modes simultaneously:

Businesses : Circular 99/2025 — complete set of accounts according to the new standard, correct form names B01-DN and B02-DN.
Household businesses and SMEs: Circular 133/2016 remains in effect; small businesses can either maintain the current regulations or voluntarily switch to Circular 99 from the beginning of the fiscal year.

Businesses closing their books in 2025 according to Circular 200 can still use the Circular 200 chart of accounts for the purpose of settling the previous year's accounts. GTG CRM keeps all three sets of accounts — Circular 99, Circular 133, and Circular 200 (on file) — to support the specific needs of each business at each stage.

The Problems Businesses Are Facing

The old way	Consequences
Sales on GTG CRM, accounting on MISA/private software.	Entering data twice can easily lead to discrepancies and waste money on two software programs.
Invoices are issued in one place, but the accounting records are kept in another.	Comparing revenue with invoices at the end of the period is a laborious task.
P&L report and balance sheet prepared in Excel.	One wrong line, the whole table is messed up; not real-time.
Refunds and returns are recorded manually in the ledger.	Forgetting to reverse the cost of goods sold (COGS) → incorrect profit/loss.
VAT declarations must be compiled from multiple files.	It takes hours each period, and carries the risk of tax errors.

GTG CRM integrates everything into a single data source : orders → invoices → transactions → financial reports, automatically and seamlessly.

Full Double-Entry Accounting — Compliant with the Latest VAS Standards

The general ledger and double-entry bookkeeping balance debit-credit entries.

The chart of accounts is fully compliant with VAS standards Circular 99/2025 for enterprises or Circular 133 for SMEs. According to the new regulations of Circular 99, businesses can add detailed accounts based on their specific business characteristics without needing permission.

Journal Entries : Each transaction records a debit and credit balance; the system rejects entries to accounts that do not exist or have ceased operation, ensuring the general ledger remains clean.

Posting Rules : define which transactions are recorded in which accounts — once set, they apply automatically forever.

Accounting Periods : Opening/closing periods, controlling bookkeeping on a monthly/quarterly/yearly basis, preventing accidental entries into closed periods.

Multinational Account System (12 Countries)

The accounting system follows the VAS standard, pre-established for many countries.

Not only Vietnam — GTG CRM has account system templates available for Vietnam + 11 international countries : USA (US/GAAP), France (FR/PCG), Japan (JP/JGAAP), Korea (KR/K-IFRS), Germany (DE/SKR04), UK (GB/FRS102), China (CN/CAS) and Southeast Asia including Singapore (SFRS), Malaysia (MFRS), Indonesia (PSAK), Thailand (TFRS).

AI-assisted setup : AI suggests the right account set for your type and country, completing the setup in minutes instead of days.

CSV Import/Export : Import existing account systems, or export them for verification and internal storage.

One-click reset : Start over when needed, no worries about data corruption.

This is an ideal choice for businesses with international branches, subsidiaries, or cross-border sales—each workspace using its own national accounting standards.

Real-time Financial Reports: P&L, Statement of Financial Position & VAT Declaration

Real-time financial reports: Trial balance, P&L, Balance sheet, VAT declaration.

View it instantly right in the portal:

Business Results Report (B02-DN) — revenue, cost of goods sold, profit by period, in accordance with Circular 99/2025.

Financial Statement (B01-DN) — assets, liabilities, equity. This is the new official form name according to Circular 99/2025, replacing the old name "Balance Sheet".

Trial Balance — checking all account balances before closing the period, immediately detecting any mismatched entries.

The VAT Declaration form is a pre-compiled summary for the reporting period, eliminating the need to combine data from multiple sources.

All reports are generated from actual accounting entries — no need to merge data into Excel, no waiting for the chief accountant.

Export Reports to PDF & Excel — For Submission to Banks, Auditors, and Board of Directors

In addition to viewing the reports directly on the screen, you can download financial reports as PDF or Excel files directly from the portal, without needing to copy-paste or take screenshots.

PDF Export : Creates professional-formatted documents for signing, stamping, and sending to banks (loan applications require signed financial statements), auditors, management, or investors. PDFs preserve the table layout, column headers, and summary data exactly as displayed on the screen.

Export to Excel (Excel Export) : Accountants receive a file with a clear spreadsheet structure – allowing for further summarization, pivoting, cross-referencing, or cross-checking with internal systems without re-entering numbers.

All existing reports — Income Statement, Financial Statement, Trial Balance, VAT Declaration — support exporting in both formats. The figures and currency/date formats in the exported file follow the workspace locale (Vietnam: thousand decimal places, decimal points, Vietnamese Dong).

Flexible Revenue Recognition

Revenue recognition configuration & cost of goods sold (COGS) calculation method

Choose the revenue recognition time that best suits your business model; configure it directly in Accounting Settings:

Options	Revenue is recognized when...	Suitable for
INVOICE (default)	Issue invoices	Retail, services, most businesses
DELIVERY	Delivery/Warehouse Release (Transfer of Control)	Businesses record data at the actual time of delivery.

The system automatically matches revenue with cost of goods sold (COGS) in the correct period — profit/loss reports are always accurate, with no end-of-period adjustments needed.

Refunds & Returns — Automated Accounting, Down to the Last Penny

Refunds and returns are the most prone areas for accounting errors, especially when calculating the cost of goods sold piece by piece. GTG CRM automatically handles each case:

Payment refunds , deposit refunds , and purchase returns —each type generates the correct accounting entry, without any confusion.

Cost of Goods Revision (COGS) is done in parts — if you pay for 3/10 of the products, only the cost of goods sold for those 3 products is reversed, not the entire order.

Canceling electronic invoices via S-Invoice (Viettel) or MISA: the system automatically generates the corresponding reverse entry — the books and invoices always match, no manual adjustments are needed.

Automated Accounting - No Code Required

An accounting automation suite that you can enable as needed (opt-in), not all at once:

Automatically generate invoices from orders.
Automatically generate journal entries when a transaction occurs.
Record revenue on a periodic basis.
Processing refunds and returns.

The debit/credit entries are edited directly on the workflow's "Create Journal Entry" node — a single place to configure, no programming required, no need to contact technical support.

Integrated with the Entire GTG CRM Ecosystem

The Accounting Unit is not a separate module — it is directly integrated into the actual business workflow:

Completed order → invoice generated → revenue and cost of goods sold journal entries generated.
When goods are withdrawn from inventory, the cost of goods sold is recorded using the FIFO method.
Electronic invoices are issued or canceled → corresponding journal entries and reversals.
In CRM, each transaction is linked to a customer, and accounts receivable are clearly itemized for each partner.

Benefit	Describe
A single platform	Sales → Invoices → Accounting → Reporting, no separate accounting software needed.
Enter data twice.	Each transaction generates an automatic journal entry — saving time and reducing errors.
Real-time financial reports	P&L, Statement of Financial Position, Trial Balance, VAT are available at any time.
Complies with the latest VAS standards.	Circular 99/2025 (enterprises) and Circular 133 (SMEs) — peace of mind regarding tax settlement and auditing.
Export PDF & Excel	Professional documents sent to banks, auditors, and the board of directors directly from CRM.
International expansion	12 CoA countries — ready for branches, subsidiaries, cross-border sales
Cost savings	Don't waste money on separate accounting software and end-of-period Excel reconciliation tools.