Accounting & E-Invoice Suite General Ledger · P&L · Balance Sheet · VAT Filing — No Separate Accounting Software Needed

Feature Introduction

Previously, GTG CRM helped you with sales, inventory management, and electronic invoice generation. But to have proper accounting records, you still had to purchase a separate accounting software and re-enter data from scratch.

That ends today.

GTG CRM's Accounting Suite is a complete double-entry accounting platform — Chart of Accounts, Journal Entries, Posting Rules, Accounting Periods — built to Vietnamese Accounting Standards (VAS, Circular 200/TT133), integrated directly into the sales, inventory, order, and CRM system you're already using.

Every order, every invoice, every refund you record will automatically generate the correct journal entry — no manual entry, no duplicate entries, no discrepancies.

Problems Businesses Face

Old Method	Consequences
Sales on GTG CRM, accounting on MISA/separate software	Double data entry, prone to errors, costs of 2 software subscriptions
Generating invoices in one place, recording in another	Reconciling revenue with invoices at period-end is arduous
P&L reports, balance sheets prepared in Excel	One wrong line throws off the entire sheet; not real-time
Manual recording of refunds, returns	Forgetting to reverse Cost of Goods Sold (COGS) → incorrect profit/loss
VAT declarations require consolidation from multiple files	Hours spent each period, risk of tax errors

GTG CRM consolidates everything into a single source of data: orders → invoices → journal entries → financial reports, automatically and seamlessly.

Key Features

1. Full Double-Entry Accounting

• Chart of Accounts: comprehensive list of accounts, compliant with VAS TT200/TT133, customizable to your needs.
• Journal Entries: every transaction is balanced with debits and credits; the system rejects entries to non-existent or inactive accounts, ensuring a clean ledger.
• Posting Rules: define which transactions post to which accounts — set it up once, apply it automatically forever.
• Accounting Periods: close/open periods, control entries by month/quarter/year.

2. Multi-Country Chart of Accounts (12 Countries)

Beyond Vietnam — GTG CRM offers pre-built Chart of Accounts for Vietnam + 11 international countries: USA (US), France (FR), Japan (JP), South Korea (KR), Germany (DE), UK (GB), China (CN), and Southeast Asia (Singapore, Malaysia, Indonesia, Thailand).

• AI Setup Assistance: AI suggests a suitable chart of accounts based on your business type & country.
• CSV Import/Export: import your existing chart of accounts, or export for review.
• One-Click Reset: start over easily when needed, without data confusion.

💡 Ideal for businesses with branches, subsidiaries, or cross-border sales.

3. Real-time Financial Reporting

View instantly within your portal:

• Profit & Loss (P&L) Report — revenue, cost of goods sold, profit by period.
• Balance Sheet — assets, liabilities, equity.
• VAT Declaration — pre-consolidated for tax filing periods.

All reports are generated from actual journal entries — no Excel consolidation needed, no waiting for accounting to summarize.

4. Flexible Revenue Recognition

Choose the revenue recognition timing that suits your model, configured directly in Accounting Settings:

Option	Recognize Revenue When...	Suitable for
INVOICE (default)	Invoice is issued	Retail, services, most businesses
DELIVERY	Goods are delivered / shipped (control transferred)	Businesses that need to recognize revenue upon delivery

The system automatically matches revenue with Cost of Goods Sold (COGS) in the correct period — profit/loss reports are always accurate.

5. Automatic Handling of Refunds & Returns

Refunds and returns are often where accounting records become inaccurate. GTG CRM automatically handles them correctly:

• Payment refunds, deposit refunds, purchase returns — each type generates the correct journal entry.
• COGS reversal by item portion — if 3 out of 10 products are returned, only the COGS for those 3 products is reversed, not the entire amount.

6. No-Code Accounting Automations

A suite of accounting automations that you can enable as needed (opt-in):

• Automatically create invoices from orders.
• Automatically generate journal entries upon transactions.
• Recognize revenue periodically.
• Process refunds / returns.

Debit/Credit definitions can be adjusted directly on the "Create Journal Entry" node of the workflow — a single place for configuration, no programming required.

7. Electronic Invoice Cancellation + Automatic Reversal Entries

When you need to cancel an electronic invoice (CancelErpInvoice) through S-Invoice (Viettel) or MISA, GTG CRM automatically generates the corresponding reversal journal entry — your books and invoices always match, no manual adjustments needed.

Benefits for Your Business

Benefit	Description
Single Platform	Sales → Invoices → Accounting → Reporting, no need for separate accounting software
Eliminate Double Entry	Each transaction automatically generates journal entries — saving time, reducing errors
Real-time Financial Reports	P&L, Balance Sheet, VAT Declaration ready anytime
VAS Compliant	TT200/TT133 — peace of mind for tax settlements and audits
International Expansion Ready	12 countries CoA — prepared for branches, subsidiaries, cross-border sales
Cost Savings	Eliminate accounting software and separate reconciliation tools

Integration with the Entire GTG CRM Ecosystem

The Accounting Suite is not a separate module — it's directly integrated into the workflow:

• Orders → completed → generate invoice → generate revenue & COGS journal entries.
• Inventory → stock out → record COGS using FIFO.
• Electronic Invoices → issued/canceled → corresponding journal entries & reversals.
• CRM → each transaction linked to customer, clear accounts receivable.

Conclusion

With the Accounting Suite, GTG CRM is no longer just a "CRM with invoicing" — it's a complete operational and accounting platform for Vietnamese and international businesses:

• ✅ Full double-entry accounting compliant with VAS
• ✅ 12-country Chart of Accounts
• ✅ Real-time P&L, Balance Sheet, VAT Declaration
• ✅ Automated revenue recognition, refunds, and returns
• ✅ No-code accounting automation

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